When you have multiple properties and farm assets spread across 100’s of kilometres of the Waikato how do you best manage staff and contractor inductions and safety information on remote farm sites?

The Problem:

This was the challenge for Benjamin Hemi, head Health and Safety advisor for Tainui Holdings Group faced as he searched to find a way of making the process of balancing safety, compliance and productivity easier.

One method he was convinced wasn’t working was having his fellow Kaungāngāue (workmates) fill out forms via the current paper-based systems.

Tainui Holdings Group needed a simple, mobile and paperless method of ramping up their core commitment to health and safety improvement. Benjamin recognised recording inductions and other important health and safety processes ensure worker comprehension of H&S policy and safe work practice is captured. This is crucial for a business which manages lots of iwi (people) and across multiple PCBU (Person in Charge of a Business or Undertaking) relationships.

Benjamin also wanted a simple way, as the key person responsible for the well being of his Kaungāngāue’s, in which he could oversee and update the day to day actions and information available to his team, across all work sites.

The Solution:

In November 2016 Benjamin engaged Zero Harm Farm to provide a more efficient and user-friendly way of managing Tainui Holdings Group’s responsibilities under the revised Health and Safety at Work Act (2015).

Benjamin and his management team now have eleven worksites being actively managed by the Zero Harm Farm application, including one development site near Ruakura and the old Meremere Coal Causeway.

Among the many benefits he sees:

  • The instant ability for any manager to update each site around hazards
  • Notifications via email and text of contractor and employee lone work movements
  • Notifications directly from on the ground users of new hazards and site related issues which can be handled and rectified promptly
  • Information is collected and stored instantly – which is useful for collating trends and as a reference point in the future, if necessary
  • The comprehensiveness of the application, it covers all aspects of the H&S Act and Hazardous Substances Act
  • It’s very cost effective in comparison to other digital services reviewed by us
  • It’s simplicity of use and excellent technical support

Benjamin noted

“ We looked at a lot of new digital solutions and Zero Harm Farm just ticked more boxes. Our first trial site had a farm manager who was very sceptical, she’s now their (Zero Harm Farm’s) number one fan. Their tech guys are always available for support and the improvement feedback we provide is acted upon quickly, which is a rare thing these days”.

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